Obtaining an ASURA credit card
ASURA uses credit cards, issued through the Foundation, for many of its transactions. The Financial Operations Manager has a card , as do other ASURA volunteers who make frequent purchases. Volunteers who would like to have a card can request one from the Financial Operations Manager, who will get approval from the ASURA President and then oversee the processes required.
The detailed process is documented on the Financial Operations Committee page under Getting Established - Foundation credit cards. The Financial Operations Manager can get assistance with the process by emailing [email protected].
Using an ASURA credit card
You can use an ASURA credit card to make purchases appropriate to your role in ASURA. Just use it like any other credit card. Of course, be careful not to use it for personal purchases!
When you use the card, send an itemized receipt (can be an image of an on-line transaction), with any needed explanation, to the Financial Operations Manager.
The Financial Operations Manager will then process an "expense report" in the Foundation Workday system. The expense report assigns the expense to one of the ASURA Foundation accounts and routes the expense document to designated approvers (normally the ASURA Treasurer).. Once approved, the expense appears in the Foundation books.