Update photo collection

Click on the Login button that is in the gold footer at the far left.

Supply the email address (asura@asu.edu) and associated password in the "Already Registered?" box, and click on Login.

To edit the look"

• Open the Customize Website page by selecting "Page" from the  Edit pulldown at the top center of the screen. You should see your site on the right with a vertical menu on the left labled "Edit Site Menu" and a horizonal site editing menu at the top left (Preset, Layout, Themes, Options).
• From the site editing menu choose "Themes" and click on "Edit" in the ASURA theme box. You will be in the Theme Designer for the ASURA theme. You can modify the theme to change colors, fonts of elements on the for all pages, for the homepage, and for the albums. You would need to do this only if ASU changes its theme.
• When you are done making changes, click on the Save button at the top left.
• From the Customize Website page you can also edit the site header and the site footer by clicking on the items at the bottom left of the page.
• Click on Publish in the upper right corner to save changes.
• There are lots of other customizing options in Zenfolio -- that have to do with arrangement and size of thumbnails, etc. Experiement as you like!

When editing the menu, be sure to follow ASU Branding options for the menu. Primarily this menus making sure that menus do not wrap, use title case, and do not contain special characters.

The menu points to Groups or Albums.

To edit the menu:

• Open the Customize Website page by selecting "Page" from the  Edit pulldown at the top center of the screen. You should see your site on the right with a vertical menu on the left labled "Edit Site Menu" and a horizonal site editing menu at the top left (Preset, Layout, Themes, Options). Note the menu list includes both the top menu and the menu that is in the footer.
• Hover over a menu item you want to change, then click on the pencil icon. This allows you to choose whether you want a drop-down menu or not, and where you want the item displayed.
• Clicking on the "+" icon when hovering will provide an option to add sub-menu items.
• You can drag the menu items to re-order them.
• Click on Publish in the upper right corner to save changes.

To change the text on the home page, i.e., the "Welcome message":

• Open the Customize Website page by selecting "Page" from the  Edit pulldown at the top center of the screen. You should see your site on the right with a vertical menu on the left labled "Edit Site Menu" and a horizonal site editing menu at the top left (Preset, Layout, Themes, Options).
• Click on "Options" in the site editing menu and then click on "Welcome Message" from the popup menu.
• Revise the text as desired,
• Click on "Apply"
• Click on "Publish" in the upper right.

You can highlight recently-added albums on the home page if you want. It is best not to keep things more than a year old featured there. To change the albums that are displayed on the home page under "Featured Galleries & Collections":

•  While displaying the home page, from the Edit pulldown at the top center of the screen, choose "All" under "Edit Photos". 
• From the Organizer menu on the left, click on "Featured".
• Use the "Add" and "Remove" buttons in the center panel to add or remove an album (called "gallery" by Zenfolio).
• You can drag the featured albums to re-order them.

The albums in the collection are organized into groups and subgroups, e.g., Social Gatherings is a group that includes several subgroups, such as Holiday Potluck

To add a new group or subgroup:

• From the home screen, choose Edit-All (menu in the center top). You should see the Organizer menu on the left.
• If you want to add a new top-level group, click on "All Photographs" in the Organizer. If you want to add a new sub-group, click on the folder that will contain your new subgroup, such as "Meetings". The existing groups or subgroups for that level will appear in the central area. 
• Choose "Group" from the pull-down menu at the top left of the central area.
• Click on "Group Details" in the Details area on the right. Enter the Group Name. Click on Save. 

To move an album or subgroup:

•  From the home screen, choose Edit-All (menu in the center top). You should see the Organizer menu on the left.
• In the organizer, click on the album or subgroup you want to move.
• Click on the Move button at the top of the organizer.
• Choose the group or subgroup that you want to move to.
• Click on "Move".
• To change where within the group an album appears, click on the containing folder.then drag the album.

To delete a group or subgroup:

• From the home screen, choose Edit-All (menu in the center top). You should see the Organizer menu on the left.
• Move all the albums in the group you wish to delete to another group.
• Click on the group to be deleted, then chose "Delete" from the Organizer menu.

If you have a set of pictures from a new event, i.e., an event that doesn't already have an album in the photo collection, you should first create an album for the event. If you are using Adobe Lightroom to upload photos and you have the Zenfolio plugin (see below), you can create the new album as part of the upload process. Otherwise:

• From the home screen, choose Edit-All (menu in the center top). You should see the Organizer menu on the left.
• In the organizer, click on the folder that your event belons in, e.g. if the photos are from a Holiday Potluck, click on the Holdiay Potluck folder. The center of your window will now show all of the existing Holiday Potluck albums.
• In the top left of the center area, choose "Gallery" (this is what Zenfolio's name for album is). A new album will appear in the central area, and your cursor will be ready for you to type the name of the album. Note that most albums being with a year. So, your photos are for the 2023 Holiday Potluck, you would type "2023 Holiday Potluck" in the area below the new blank folder. You can also click on "Gallery Details" in the Details panel on the right, and type or edit the album name there.
• You are now ready to upload photos to the new album.

Ideally photos to be added:

•  Are no larger than 1600x1200 pixels (or 1200x1600 pixels) at a resolutions of 600dpi. Larger sizes take appreciably longer to load when viewing an album, and are not noticeably different in quality.
• Have title and caption in the Headline and Description in the phots's IPTC fields.

These requirements are taken care of automatically if you use Adobe Lightroom for the upload (see below).

If you have and use other software that makes it fairly easy to size and add IPTC fields, use that.

Otherwise, don't worry about it.

You should have the "Export to Zenfolio" Lightroom plugin installed in your copy of Lightroom before proceeding. 

To upload:

• Place the photos to be added into a folder on your computer that you use to sync with Lightroom.
• Open Lightroom and sync the folder that contains the photos.
• In the Metadata panel, chose IPTC.
• Click on each photo and enter the title (called "Headline" in IPTC) and the caption, if needed (called "Decription" in IPTC).
• Select all of the photos that are to be uploaded and click on "Export".
• In the Export To: window at the top, choose jf Zenfolio.
• If this is the first time you have used the Zenfolio plugin, set login credentials and parameters. Once these are set, you won't have to adjust them, even if/when you install a new version of the jf Zenfolio plugin:
  • Enter the ASURA login credentials for Zenfolio in the "Your Zenfolio Account" area.
  • In the Image Sizing, click on "Resize to Fit" Width & Height both 2000 pixels, Resolution 600 pixels per inch, and click in the "Don't Enlarge" box.
• If you want to create a new album (gallery) for the photos, use the Zenfolio Tools area to do so. Note that you have the option here of setting the sort sequence for the photos in the gallery.
• In the Zenfolio Upload Destination Area, refresh the list of galleries if you haven't done so recently, then select the gallery (album) that will contain your photos. Below the list, choose to sort Galleries alphabetically, and check the box "Visit destination gallery after upload" . Choose what to export. The norm would be "All".
• Click on the Export button.

The photos will upload, and the album they were loaded to will open in your browser.

To add photos to an album by dragging them from your computer:

• Navigate to the album that will hold the photo(s).
• From the Edit menu at the center top, choose "Gallery"  (album). You will see any existing photos in central area. 
• Click on the Upload button at the top left of the central area.
• On your computer, select the photos to be uploaded, and then drag them to the area labeled "Drag & Drop" in Zenfolio.
• Click on the "All" button next to "Select", above the list of files.
• Click on "Start Upload".
• Wait for the upload to finish. You should see your photos.
• Add captions to the photos that you uploaded (see below).
• Sort the photos within the album if desired (see below)

Captions should, whenever possible include names of the people in the photo.

There are two parts to the captions: the first is called "title" and the second "description". The description is optional, and is typically used when it is desirable to have a general caption on the first line and the names of people on the second.

To add or edit captions:

• Navigate to the album that has the photo or photos that you want to edit.
• Double-click on the first photo that you want to edit.
• In the Details column on the right side of the screen, click on Photo Details.
• Add or edit the Title and Caption as desired.
• Click on the Save button further down in the column.

You can move through the photos in the album by using the orange "Next Photo" button that is to the right of the Save button.

To change the sequence that photos are displayed in when looking at an album:

• Navigate to the album.
• From the Edit pulldown at the top of the scrren, choose "Gallery" (album).
• In the central area, at the top right, choose the order you want. Usually this will be "Title" or "Date Taken". Also choose whether you want ascending or descending.

When you load photos to an album, Zenfolio automatically selects the first one of those for the cover photo -- the photo that appears when you are viewing albums a group of albums.

To select a different cover photo:

• Open the album.
• Select (click once on) the photo you want to use for the cover.
• From the pull-down in the lower right corner of the photo (place your cursor there to see it), choose "Select as Cover Thumbnail". Select the album that will use this thumbnail for cover, and click on "Assign".