Manage email sent to asuretassoc@gmail.com

This page describes the way messages sent to ASURA's email address are handled. It also includes instructions for changing the people who receive and handle or refer the messages.

Email Management Committee

ASURA has an organizational email address, asuretassoc@gmail.com, that can be used by someone who wants to contact the organization without knowing a particular person to contact for what is needed.

The Email Management Committee handles email that is sent to asuretassoc@gmail.com. Ideally, these are people who are familiar with ASURA operations and current volunteers, so that they can make good decisions about how to respond.

Volunteers have discretion on whether to respond personally or to forward to an ASURA officer or committee chair.

There is normally a principal and a backup assigned, and they keep each other informed when they respond, so that the sender doesn't get duplicate responses.

Managing the address

Change recipients

To change one or both of the people who receive mail addressed to asuretassoc@gmail.com:

Log in to the ASURA Gmail account, using credentials listed for the ASURA Google account on the Technology Accounts page.
Click on the Settings icon in the upper right, then from the top of the list that opens choose "See all settings".
Choose the "Filters and Blocked Addresses" tab. Edit the filters that forward mail addressed to asuretassoc@gmail.com and asura@asu.edu to change the email address of the recipient.

Change what gets forwarded

Normally, mail is not kept on the Gmail server when it is forwarded. Exception:

Messages sent from Zoom.us are kept on the Gmail server in a folder labeled "Zoom". This is so those who are charged with administering the Zoom account can receive the messages directly.

If there is mail coming in that needs to go to a specific person or that should not be forwarded to anyone:

Log in to the ASURA Gmail and go to the "Filters and Blocked Addresses" tab of Settings, as described above.
Add or modify a filter that governs mail received from a specif person or company.
As an example, see the filter that looks for mail received from Zoom and labels it "Zoom" but doesn't forward it. This allows the Seminars chair to see Zoom messages when setting up a seminar, but keeps all of the Zoom promotional materials from being forwarded.
If necessary, modify the filters that are forwarding mail so that they do not handle the mail you are trying to handle via a different filter.

Updated 17 Apr 2025 by Connie McNeill