Create a survey/evaluation

1. Select “Forms” from the Google apps icon in the upper right hand corner of the screen (the dotted grid next to the ASURA logo).
2. Click on “Start a new form”.
3. Enter the form title and a description of what the form is.  This is done by replacing "untitled form" with the new form title.
4. Add a meaningful title to the Form by clicking on “Untitled form” text in the upper left of the screen next to the Form icon. This will copy the title you just added to the form which can be edited as you see fit.
5. You can enter a subheading for the form by clicking on the “Tt” icon in the left tool bar.
6. Click on the “section” icon to add a section to the form if you want to add a section to the form.  Otherwise, skip this step.
7. Click on the “plus” sign to add a new question.  Use the pull-down menu on the right of the question block to select the type of response.  Set the “Required” switch to “on” if a response to the question is required.
8. You can click on the “Duplicate” icon, next to the trash can on the bottom of the block, to duplicate the format of the question.  This is helpful, especially if you are using a series of questions that have the same format.  Otherwise, continue adding questions by clicking on the “plus” sign.
9. Continue entering your questions (adding sections as needed).  Google automatically saves your entries so no need to look for a “save” button when you have finished.
10. The next step is to click on the "Settings" tab to further define the form.

You will set how you collect the information with the options under the "Settings" tab.  It should be noted that any of the options selected that require knowing and/or using an email will require the submitter to login to Google.  It is recommended not to use this so as to not prohibit anyone with a Google account from participating in the survey, evaluation, etc.

1. Expand the “Responses” option. 
2. If you wish to collect emails, turn this switch on.  If you collect emails, you can send the submitter a copy of his/her responses.  NOTE:  This option is not recommended since it will require the submitter to login to Google.
3. You can also allow the submitter the option to edit his/her response after it has been submitted.
4. You can also restrict the submitter to only being able to submit 1 response, but this will require them to login to Google.

Expand the “Presentation” option (under the "Settings" tab)

1. If you are doing a long survey, it’s nice to let the submitter know his/her progress, so turn the “Show progress bar” switch on.
2. Customize the “Confirmation message” to meet your needs.
3. Leave the “Show link to submit another response” off.
4. If you want to share the responses with the submitters, then turn this option on.  NOTE:  Turning this option on will require the submitter to login to Google.

Open the "Defaults" option (under the "Settings" tab) to set the defaults for the form.

You can update the "Theme" being used for the form by clicking on the “palette” icon in the upper right hand corner ("Customize theme").  Here you can change the background color of the form, change the form font and add a header image.

Preview how the form looks by clicking on the “eye” icon in the upper right hand corner.  You will see how the form will be displayed to the submitter.  

NOTE:  The eye with the slash through it is indicating that the email displayed is not the email that will be displayed to the submitter.  The submitter may see his/her email displayed here regardless if you are collecting the email or not.

Click on the pencil in the lower right hand corner to return to editing the form.

Click on the “Send” button to get the link (URL) to the form that can be sent out. 

1. Click on the “Link” icon (next to the envelope on the "Send via" line).
2. Check the “Shorten URL” box. 
3. Click on “Copy” to copy the link.
4. Click Cancel

The URL will be copied to your clipboard.  At this point, you can leave Google and go to whatever document you will be using to send out the link and insert it.

Click on the “Responses” tab on the top of the page to review the responses.  You can review the responses in an Excel spreadsheet by clicking on the green spreadsheet icon, or you can review them in the graphs that will be automatically generated by Google.