Add-edit event report

Before you begin to create the web page for an event, collect the following:

1. The URL link to the ASURA Photo Gallery for the event, within the photo collection that holds the gallery. Not all events have photo galleries. For example, pre-retirement seminars never do. If you don't see the gallery feature on the photo collection's home page, use the collection's menu to navigate to the correct gallery, then copy the URL.
2. Any documents that should be made available to supplement the report. Sometimes seminars have "hand-outs", for example. These should be downloaded to your computer and re-named if necessary to make the name meaningful.
3. One or two pictures of the event. If available in the photo gallery, download them from there to your computer. If nothing is available in the photo gallery, find something suitable to use through a web search, such as a picture of the presenter. At least one picture is required. A thumbnail from the recorded video of a seminar is a potential choice -- this can be obtained from the YouTube site that has the recording.
4. The event recording, if there was one.

If the event has been recorded, as most pre-retirement seminars are, obtain the video from the organizer and upload it to YouTube. Make a note of the video's URL.

If there were documents associated with the event, upload them and make a note of the document URL(s).

1. Log in to the ASURA website using your ASURITE credentials.
2. Click on “Content” and then on “+ Content”. This brings up the “Add content” page which shows all the content types that are available.
3. Click on "Past Event"; this opens the Past Event “template” that you fill in to create your page.

The “template” has several fields for you to complete. Some are required (marked with a red star), some are optional. Each field has a name that indicates what sort of information is expected. The order of the fields is as follows

* To connect to external websites that are referred to in the presentation.

1. Title (required) This will become the page name and is displayed below the hero on the report. The format is: Month (full spelling) Year name of event (all lower case except for proper nouns), e.g., October 2008 fall luncheon. Feel free to add consistency to this title if you want -- e.g., always call it "Meet and Greet pizza party". Don't use ampersands in the title -- replace those with "and". Also don't use dashes unless there is a special reason for that. Correct spelling errors, of course.
2. Past event name (required) This is displayed in lists of seminars for a given category, and will not be displayed on the event page. Enter exactly the same thing you did for the title, Month Year name of event, e.g., September 2028 meet and greet pizza party, Make sure the font is "normal".
3. Past event sorting date (required) This is another piece of data not displayed, but needed to add the event to the lists of events in the appropriate place.. Enter the date mm/dd/yyyy, e.g., 2/25/2021.
4. Past event group (required) This will not be displayed on the individual event page, but will cause the event to be listed properly on the website. Available values:
   
   
   
   Pre-retirement seminars
   
   Publicity
   
   Seminars
   
   Social events
   
   Travel
   
   
   
   As you start to enter the group name it will appear below the box and you can select it or finish typing. 
5. Past event subgroup (required) This is not displayed on the event page, but is used to display it correctly it the lists of events. You can see a list of choices in the "past event subcategories" taxonomy. As with the Group,  the possible Subgroup values will appear under the box as you start to type.
6. Past event text (required). If there is no report for this event, enter "There is no report for this event." and skip to the next item. This is the report prepared by the event organizer.  You should paste using CTRL Shift V which strips off all formatting and gives a good clean page. If the original had some formatting, bullets for example, you will need to add them back in. If the story contained a link to a file that should be retained, you will need to add this link back by highlighting the word that was used as a link and click on the "link" button in the edit bar. This will open up a box where you paste in the URL for the file you uploaded earlier. Fix spelling errors if you notice them.
7. Past event story switch (seminar stories only). Check the box if the story has content that should be advertised on the "From ASURA Seminars" pages. In general they should be listed there if they have content that will stay relevant for some time in one of these sub-categories: Financial and estate planning, Health and wellness, Home and living options.
8. Past event pic 1 (required). This is either a photo or a link to a video. If the event was recorded it will be a link to the recording. Click on “Add media” .
   1. For a video, select "remote video" from the list on the left, then enter the link to the YouTube video in the URL box, and click on Add. Select "Past event photos" as the directory, supply a caption, and click on Save and Insert.
   2. For a photo, select "Image" from the list on the left, then browse to the picture on your computer. Select the picture. Add a description in the alternative text box, e.g. "people playing volleyball". The alternate text is what a vision-impaired person will hear when hovering over the photo. Change the directory to “Past Event Photos” and click on “Save and insert”.
9. Past event pic 1 Caption. Add the caption for Picture 1 in this text box. 
10. Past event pic 2 (optional) If you have a second picture or video repeat item 7
11. Past event pic 2 caption (required if you inserted a second picture).  Enter the caption for Picture 2  in the text box.
12. Past event more pics link (optional) If you have no link to the Photo Gallery delete what is in this box and its associated link text. If you do have a link to the gallery, replace the URL shown with the one from the past event story. The link text can remain as shown.
13. Past event links 1, 2, 3, and 4 (optional) These link opportunities are used:
    
    *  To connect to documents from the event that have been uploaded to the ASURA website. Get the file URL and paste it into the URL box. Add the appropriate link text, e.g., "Presentation slides".
    
    * To link to external websites that are mentioned in or related to the presentation.
14. Click on “Save” and this will create the page which will now be displayed.