Add-edit committee chairs

This provides instructions for maintaining the committees and chairs page of the main ASURA website.

Overview

The content on the committees and chairs page of the ASURA website is created from a combination of the profiles of the volunteers who chair the committees and lists of the committtees and parent committees that are maintained as taxonomies on the website.

These instructions explain how to maintain the committee lists, if necessary, and also how to add, change, or delete a committee chair so that it shows properly on the Committtees and Chairs page.

Maintain chairs

Adding, changing, and deleting chairs of existing committees is a simple process of editing the person's volunteer bio. When you make the indicated changes to volunteer bios, the committees and chairs page is automatically updated.

  1. Make sure you have privileges to edit the ASURA website, and that you are signed in with your ASURITE credentials using the "sign in" link in the upper right of any ASU website. 

    If you are unsure whether you have privileges, you can just try it or you can contact one of the Website Committee chairs.
  2. Locate and navigate to the bio of the person whose role is changing:
    • Click on the search engine (the magnifying glass in the upper right) from any page on any ASU site. 
    • Enter the person's name in the search and hit return. 
    • If you initiated the search from an asura.asu.edu page, you can narrow the search by clicking on the asura.asu.edu tabe at the top of the results. 
    • You should be able to find the page that is the correct bio by looking at the links and first few lines of text on the pages.Click on the link to get to the person's page.
    • Alternatively, you can scroll through the list of bios on the All-time Volunteers page. Bios are listed alphabetically on first name there.
  3.  Assuming you are logged in with privileges as indicated in step 1 above, you should see some editing choices at the top of the screen, beginning with View, Edit and Delete. Click on Edit.  This will bring up a form that contains the information displayed on the web page.
    • Scroll to the bottom of the form. You should see some boxes under "Chair of Committee". You will change information in one or more of those boxes to add or delete the person as chair.
    • If the person is no longer chair of any committee, simply delete the information form any/all of the Chair of Committee boxes.
    • If the person is newly a chair of a committee, begin typing the name of the committee in the first vacant box. You should see committee names that match what you are typing below the box. Click on the correct one.
    •  If there is not a chair for a committee, update the bio for the place-holding volunteer named "Vacant" just as you would for a new committee chair.
    • To change the person from chair of one committee to another, change the name of the committee in the box containing the "old" committee by deleting it and typing in the name of the new committee.
  4. Click on the Save button.

Maintain committee lists

If committees are added, renamed, or deleted or organized into different groups the committee lists used on the website need to be updated. To do this:

  1. Sign in to the ASURA website, as indicated in step 1 on the left.
  2. You should see a row at the top or a column at the left of links to various site administration pages, beginning with Content and Structure. Click on Structure.
  3. Scroll down the list of structure types and click on Taxonomy. You should see a list of "Vocabularies". 
  4. If you are adding or changing one of the committee groups, such as Events, click on the gray "List terms" button next to "Parent committee".. A list of the current parent committees will apear. 
    • If you are changing a parent committee, click on the gray "Edit" button for it.Change the name in the two places that it appears -- at the top and bottom. Click on Save.
    • If you are adding a parent committee, click on the blue "+Add term" at the top of the list, then fill in the new name at the top and bottom of the form. Leave description and URL alias blank.Click on "Save and go to list".
    • Do not delete a parent committee until you have changed all of the committees belonging to it to a different parent committee. Once having done that, you can click on the gray pulll-down and choose delete.
  5. To add or change a "subcommittee" (our committees):
    • In the Taxonomy list, click on "List terms" next to the "Committees" entry.
    • To change the name of a committee, the parent committee that it belongs to or the web page that describes it, click on the gray Edit button next to its name.Make the changes at the top and bottom. Link text should always be the name of the committee.Click on Save.
    • To add a committee, click on the blue +Add term button at the top and fill in Name, URL (not URL alias), Link text (this should be the name of the committee) and Committee Name. The top and bottom names match. Click on "Save and go to list".
    •  Do not delete a committee until you have changed the committee chair(s) to either delete the committee name from their profile (see on the left). Once there are no volunteers whose profiles indicate they are chair of the committee you wish to remove, use the gray pull-down next to its name to delete it.

Updated 10 Oct 2024 by Connie McNeill

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